Communication Appendix: Extended Stakeholder Communications

This folder contains extended communication templates and tools that go beyond the original scope requirements.

⚠️ Note

These files are not part of the original scope for Task 5, which only requires:

These extended communications demonstrate comprehensive stakeholder communication strategies and are included as reference material.

ceo_email.md - Executive-level communication focusing on business impact, ROI, and strategic decisions
cio_email.md - IT leadership communication focusing on security, compliance, and operational considerations
cto_email.md - Technical leadership communication focusing on architecture, scalability, and delivery
data_staff_email.md - Technical team communication with implementation details, tasks, and timelines
project_stakeholders_communication.md - Project-wide communication for all stakeholders

operational_month_end_readiness_checkpoint.md - Pre month-end readiness checkpoint (2-3 days before close)
operational_month_end_final_report.md - Post month-end final reporting (same-day or next day)

STAKEHOLDER_COMMS_TOOLKIT.md - Standardized communication toolkit with:
- Reporting cadence (daily, weekly, month-end)
- 8 standard health metrics with RAG thresholds
- Message card templates
- Business glossary
message_cards/ - Ready-to-use message templates:
- month_end_signoff.md - Month-end completeness and reconciliation reporting
- incident_notice.md - Pipeline failure or data quality incident communication
- pre_month_end_readiness.md - Pre month-end readiness checkpoint template
modules/ - Reusable communication modules:
- 01_project_overview.md - Project description and business context
- 02_timeline.md - Project timeline and milestones
- 03_budget_roi.md - Investment requirements and ROI
- 04_architecture_summary.md - High-level architecture overview
- 05_risks_mitigation.md - Risk assessment and mitigation
- 06_benefits.md - Benefits by stakeholder group
- 07_security_compliance.md - Security and compliance details
- 08_technical_details.md - Technical implementation details
- 09_asks_next_steps.md - Action items and next steps

These extended communications demonstrate:

Comprehensive stakeholder management - Different audiences need different information
Operational excellence - Proactive communication reduces surprises
Professional communication - Standardized metrics and templates ensure consistency
Scalability - Modular system allows quick assembly of audience-specific communications

These templates can be:

2026-01-29