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Task 5: Communication & Documentation

This directory contains the core deliverables as specified in the original scope:

📋 Original Scope Deliverables​

1. Email for Non-Technical Stakeholders​

File: stakeholder_email.md

A short email explaining the results of the data processing pipeline to non-technical stakeholders, highlighting key metrics:

  • Number of records processed
  • Errors encountered
  • Data quality status
  • Processing summary

Note: The operational_month_end_final_report.md file serves as an example of this deliverable, demonstrating how to communicate pipeline results to business stakeholders.

2. Technical One-Page Document​

File: one_pager_tech.md

A one-page technical document summarizing the architecture and implementation for future team reference. This document covers:

  • High-level architecture overview
  • Key technical decisions
  • Implementation approach
  • Technology stack

📚 Appendix: Extended Communications​

Additional communication templates and tools have been created to demonstrate comprehensive stakeholder communication strategies. These are not part of the original scope but are included as reference material.

Location: appendix/ folder

Extended Communications Include​

  • Stakeholder-Specific Emails:

    • ceo_email.md - Executive-level communication
    • cio_email.md - IT leadership communication
    • cto_email.md - Technical leadership communication
    • data_staff_email.md - Technical team communication
    • project_stakeholders_communication.md - Project-wide communication

  • Operational Communications:

    • operational_month_end_readiness_checkpoint.md - Pre month-end readiness
    • operational_month_end_final_report.md - Post month-end reporting

  • Communication Tools:

    • STAKEHOLDER_COMMS_TOOLKIT.md - Standardized metrics, RAG thresholds, glossary
    • message_cards/ - Ready-to-use message templates
    • modules/ - Reusable communication modules

Usage​

For Original Scope Submission​

Use only:

  1. stakeholder_email.md (or operational_month_end_final_report.md as example)
  2. one_pager_tech.md

For Extended Reference​

See appendix/README.md for details on the extended communication system.

File Structure​

tasks/05_communication_documentation/
├── README.md                          # This file
├── stakeholder_email.md                # Original scope: Email for non-technical stakeholders
├── one_pager_tech.md                  # Original scope: Technical one-page document
├── operational_month_end_final_report.md  # Example of stakeholder email
└── appendix/                          # Extended communications (not in original scope)
    ├── README.md
    ├── ceo_email.md
    ├── cio_email.md
    ├── cto_email.md
    ├── data_staff_email.md
    ├── project_stakeholders_communication.md
    ├── operational_month_end_readiness_checkpoint.md
    ├── STAKEHOLDER_COMMS_TOOLKIT.md
    ├── modules/
    └── message_cards/

Task 5 Documentation​

Submission Documentation​

Last Updated​

2026-01-29